Email Signature Generator

How do you use the Email Signature Generator?

1. Choose a template: Classic, With photo or Compact.
2. Enter your name, job title, company and contact details. Leave optional fields empty to hide them.
3. Add a photo or logo link and your social profiles if you want them.
4. Pick a font and an accent color that matches your brand.
5. Click Copy signature, open your email settings and paste it into the signature box.

How do you add your signature to Gmail?

1. Click Copy signature above.
2. Open Gmail on a computer, click Settings at the top right, then See all settings.
3. In the Signature section, create a signature if you have none, then paste it into the box.
4. Choose it as the default for new emails and replies, then click Save Changes at the bottom of the page.

Google allows up to 10,000 characters in a Gmail signature, including images. The signatures from this tool are much smaller than that.

How do you add it to Outlook?

• New Outlook for Windows: Settings > Accounts > Signatures. Create a new signature, give it a name, paste it in, choose your default signatures and save.
• Outlook on the web and Outlook.com: Settings > Account > Signatures. Paste it under Email signature, set the defaults and save.
• Classic Outlook for Windows: start a new email, then go to Message > Signature > Signatures, click New, paste your signature and click OK.

How do you add it to Apple Mail on a Mac?

1. Open Mail, then choose Mail > Settings > Signatures.
2. Select your email account in the left column.
3. Click the + button below the middle column and name the signature.
4. Paste your signature into the preview area on the right.

What should a professional email signature include?

Tips for a signature that looks good everywhere

• Keep it short: four to six lines is enough for most people.
• Use text, not one big image: some email apps block images until the reader allows them, and text stays readable and clickable.
• Host images online: email apps cannot show a photo saved only on your computer. Keep images small, around 80 to 120 pixels wide for a photo.
• Use a common font: fonts like Arial, Verdana and Georgia display the same on almost every device.
• Test it: send an email to yourself and open it on your phone and computer before using it with clients.

Frequently asked questions

Is this email signature generator free?

Yes. You can create, copy and download as many signatures as you want, with no sign-up and no watermark.

Is my information saved or uploaded?

No. The signature is built in your browser. Your details are not sent to or stored by ShokokoTech, and they disappear when you close the page.

Why is my photo not showing?

Check that the link starts with https:// and opens the image directly in a browser tab. Images from private folders or sites that block hotlinking will not load. Some readers also need to allow images in their email app.

Will the signature work on my phone?

The signature is designed to display well on phones when people read your emails. Email apps on phones often have their own, simpler signature setting, so you may need to set a shorter version there.

Can I use it for a whole team?

Yes. Create one signature as a template, then change the name, title and contact details for each person so everyone uses the same layout and colors.

Want examples and tips first? Read our guide on how to create a professional email signature.

More free tools

Resize your photo or logo before uploading it with our Image Toolkit, add a scannable contact card to your business card with the QR Code Generator, or see all our free online tools.

Sources

• Google Gmail Help: Create a Gmail signature
• Microsoft Support: Create and add an email signature in Outlook
• Apple Support: Create and use email signatures in Mail on Mac